How do you create group appointments lasting several days?

Created by Calenso Support, Modified on Mon, 04 Jan 2021 at 02:13 PM by Calenso Support

Do you offer group appointments lasting several days, such as seminars or weekly courses? With Calenso, your customers can now register for events lasting several days. Watch the video or read the step-by-step instructions below the video.

The first thing to do is to create a normal group appointment. Once the group appointment has been created, you go to the detail view of this group appointment. In the settings "General" of the group appointment, you have to switch the toggle "Several days" to active. Afterwards, click on save. If the saving was successful (you can see the green banner at the top) you can start defining time windows of several days.

Go to the slots overview for this. Here you can see all your created time slots one by one. If you now want to create a multi-day appointment (as shown in the picture), select all the individual time windows of the multi-day appointment that belong to it. Click on the square to mark the time window with a checkmark. Here in the example, it would be a multi-day appointment on Mondays, starting on 05.10.2020. Now click on "Actions" and activate "Multi-day". Your selected time windows will now be grouped as 1 multi-day appointment.

You can recognize a group appointment lasting several days by the fact that an arrow appears on the right side. If you click on it, all associated time slots are displayed.

In the case of group appointments lasting several days, the customer can only choose the whole "package" (i.e. all the days included). In the booking widget, this looks as follows for the customer:

The customer can only book this time window as a whole. This function is helpful if, for example, a seminar is offered which takes place over three days, e.g. Monday to Wednesday, or if you want to offer a weekly course.

In your customer's booking confirmation e-mail the summary will look like this:


The customer registration is transferred to all individual time slots in the time slot overview. Administrators can remove registrations from individual days in the participant administration if necessary (if this is desired) and manage them.

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